What does the board require from contractors regarding documentation maintenance for compliance?

The board requires contractors to maintain documentation for compliance for a period of three years. This timeframe is established to ensure that all records related to contractor work, including financial documentation, reports, and compliance-related materials, are readily available for review, auditing, and regulatory purposes. This practice supports the accountability and traceability of contractor activities during that time.

Maintaining documents for three years strikes a balance; it is long enough to cover most legal and operational needs while not imposing an overly burdensome requirement on contractors. After this period, the likelihood of needing to reference those documents diminishes, making it reasonable to allow for their destruction or archiving.

The choice for other timeframes, such as two years, four years, or indefinitely, does not align with the specific compliance requirements set forth by the board, which reflect both a responsiveness to legal standards and a consideration for the operational efficiency of contractors.